FIT Request Form

Please make note of the following:

Click here for the FIT request form

1) We do have extensive detailed programs for many countries in the world (6 Continents), ie. 50 pages on Costa Rica, 15 pages on the Czech Republic, Germany, Spain, Indochina, Argentina, etc.

2) Essentially, we will give you, our client; an initial quote based on existing tariffs and brochures we have on hand and in our system.

3) If your clients require a quotation for F.I.T. programs we do not have on hand and we have to research, we will require a non-refundable "Plan to Travel" fee of $50-$100 for processing (depending on the time of work involved). This will go towards the deposit or final payment" (see enclosed Credit Card Authorization Form). We kindly ask you to complete the above FIT Request Form and fax it back to our office. ONLY then will we proceed with your request.

4) For customized groups, a non-refundable "Plan to Travel" fee of $50 to $250 is required (depending on research and time involved).

This will go towards the deposit or final payment. At the same time, the enclosed GROUP Request form must be completed and faxed back to our office before we can proceed with the request.

5) A minimum of 3 nights is required for hotel bookings. If less than 3 nights are booked, a $40 service fee will apply (credit card only).

6) For land packages under $750.00 a service fee of $50.00 per booking will apply (credit card only).

We are looking forward to a mutually beneficial relationship and thank you for your understanding and thinking of us.

PLEASE PRINT CLEARLY

Please fax back to (780) 482-6900 - Attention to:_____________________________

or

Email:________________________________Date:_______________________________

When requesting a proposal for a custom designed individual tour, the more details you provide about the clients, the better we are able to return a proposal that reflects your goals. if you prefer not to use this form, you may still find it a helpful "checklist" to be sure you send us the details we need.

AGENCY NAME:___________________________ADDRESS:___________________________________

CONTACT PERSON:__________________TELEPHONE:__________________FAX:__________________

PAX NAME REQUESTING PROPOSAL:______________________________________________________

AGE RANGE :________________# of PAX______________

F.I.T. description/profile; note any special interest, etc: ______________________________________

ACCOMMODATIONS
* Our proposals are based on named hotels which are offered subject to availability
* If quoted hotel is not available at time of reservation, we undertake to provide an equivalent in standard & location. If a direct equivalent is also not available, we will offer an up/downgrade withSupplement/reduction as appropriate.

What class hotel is required for this group?
____Deluxe Superior 1st Class ____Standard 1st Class ____Superior Tourist Class _____Tourist Class

What hotel location is preferred?
_____Central _____Near Centre** ______Outskirts/suburbs ______Out of Town/Scenic
**short bus/metro ride; approx 15 min. walk

Do you require air-conditioned hotels?
_____Yes, a "MUST" _____ Preferred _____ Not Essential (generally not available at hotels below l st class)
How flexible can you be (if at all) on the above hotel questions? Knowing this, we may recommend cost saving alternatives.

PORTERAGE (unless advised otherwise, we include porterage of 1 bag per person)
Include? _____one bag _____two bags _____No (For example, you may wish to drop porterage for budget/students)

MEALS
-In many countries breakfast is included (with some exceptions) - Continental, Buffet, etc.
-Lunches & dinners you choose will include tea/coffee. Other drinks are extra.
-Lunches & dinners you want included each day should be indicated on the itinerary.

Lunch: In general, for any lunches you note to be included on the itinerary, what standard?
_____ 2-course snacks* _____ 3-course standard Other:________________________

Drinks (other than coffee/tea) with dinners? _______________________________________
Special dinners or banquets & if so where? ________________________________________
Special dietary requirements applicable to all of the passengers?_____________________

MOTORCOACH
* Most coaches are late model deluxe vehicles with air-conditioning (depending on the country - type will be advised)
* Standard maximum seating capacity is 49 passengers; coaches with higher capacities may have reduced legroom/comfort.
* Emergency washrooms usually available without supplement; seating capacity is normally reduced to 47.
* LDC=Long Distance Coach, used for touring portions
* Private local coaches are used for "stay put" tours or for first/final cities

PROFESSIONAL TOUR DIRECTOR (multilingual Tour Escort)
For multi-destination (touring) groups, we recommend that a professional GTA Tour Director accompany the group from start to finish ensuring smooth operation and maximum service levels. This should always be the case unless the group has its own "leader" with specific experience, knowledge, and language for leading groups. If cost savings is your goal, we can save monies by having the first & last destinations "locally hosted" instead of having the Tour Director for those portions. Your choice:

_____Professional Escort _____Professional Escort for touring portions;

_____No Escort; local hosts From start to finish locally hosted in first/last cities throughout

If NO Escort is required, give qualifications & title of the group person responsible while the trip is in progress: _______________________________________________________

SIGHTSEEING
-Local guides will be included according to local laws and in all capitals and other major cities/destinations.
-Inside visits to certain major tourist attractions will be included and noted as so in our offer; please indicate on your day-to-day itinerary any entrance fees you definitely want included so that we are sure to include all of those which are "musts" for your group.
-Tour Escorts will undertake all other guiding unless special knowledge or in-depth guiding is required for your group. Is in-depth local guiding required for your group in other-than-major locales?

GRATUITIES
We recommend tips not be included, as tips on the spot promote service. We can provide guidelines, and the
Escort will help in this regard. Please advise how you would like tips handled.

_____Not included in trip pricing _____Included in trip pricing_____Give as separate optional cost

TRAVEL DATES
Flight departure & return:________________________________

_____________________________________________________
Are these dates tentative or final (i.e. Do you have flight space?)

______________________________________________________

DAY TO DAY ITINERARY
(Please submit this on a separate piece of paper, in manner as below)
For each day, please be as specific as possible:
1) City/cities to be visited each day
2) Specific activities, special events, sightseeing inclusions/entrances
3) Lunches (L) and/or Dinners (D) to be included
4) City where you prefer group to overnight

Day 3 and so forth...through day of departure

GENERAL REMARKS:
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